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Smart warehouse management solution (SWMS) of<a target="_blank" rel="noopener noreferrer" href="https://estuary.solutions/"> Estuary</a> is based on an ISO standard warehouse management process associated with barcodes of goods. Accordingly, all goods when received to the warehouse will be attached with barcodes to track throughout from import - storage - inventory and inventory. This sub-system will have 4 main operations including:&nbsp;<ul><li>Item code management</li><li>Import management</li><li>Shipment management</li><li>Inventory</li></ul><h3>1. Manage item codes</h3>Each product in the system will have a unique item code numbered from 1 onwards and can be up to 11 digits. The storekeeper will define the packing for each item, including multiple units, of which the smallest unit will be used as the base unit to track inventory. When there is a change in specifications, it is absolutely not allowed to modify the old product code, but must generate a new item code for tracking.For items that do not have an expiration date, the item code will be used as a barcode. <a target="_blank" rel="noopener noreferrer" href="https://estuary.solutions/services/smart-warehouse-management-system">Smart warehouse system (SWMS)</a> allows to print and paste barcodes on all products to control import and export.For items requiring expiry date management, the barcode is made up of commodity code and expiry date. When the same item has an additional expiry date, a new barcode will be generated. Barcode is a unique code used to manage goods in stock and report statistics.<h3>2. Import management</h3>Import management in the Smart Warehouse System consists of two main operations: purchasing goods and returning goods.In addition, there may be other functions such as importing consignment warehouses, importing internal warehouses (transferring from other branch warehouses in the same system) or borrowing goods, in case the sale of goods is not in stock ( first out - last in).<h4 class="indent-1">2.1 The process of importing and purchasing goods</h4>The warehouse manager will, based on the supplier's invoice or delivery note, check the correct quantity and type of goods; make warehouse receipts; create barcodes for goods; Print and paste barcodes on all products in the coupon.Then assign the warehouse staff to load the goods into the warehouse according to the standards: The goods will be arranged according to the specific regulations of each warehouse, classified by barcode (expiry date) to ensure that goods with an earlier expiry date will be sorted. the outermost and output first.For returned goods, there is no need to print a new barcode because the product already has a barcode. The storekeeper only needs to scan the product barcode and select the buyer, select the corresponding warehouse invoice of the product to enter the returned goods.Note: If the item does not have a barcode, it cannot be re-entered, and will have to follow the purchase inventory process to regenerate the barcode.<figure class="image"><img src="https://api.estuary.solutions/estuary-web-mediafile/file/6dc68f46-6ded-48c8-a46d-95cff561c1da" alt="Mỗi hàng hóa được dán mã vạch riêng ngay khi nhập kho để dễ dàng quản lý"><figcaption>Each item is individually barcoded upon entering the warehouse for easy management</figcaption></figure><h3 class="indent-1">2.2 Internal warehouse transfer process.</h3>Goods for internal circulation will include 2 vouchers:<ul><li>The internal release slip is generated at the export warehouse</li><li>Internal entry slip at the receiving warehouse</li></ul>When the export warehouse successfully generates the internal export slip, at the same time, the receiving warehouse will also have an automatically generated internal receipt. The warehouse keeper needs to compare the actual goods (when receiving the goods) with the goods on the internal entry slip, if they match, deliver the goods to the warehouse staff to put in the warehouse, and confirm the warehouse receipt on the system. If it does not match, make an adjustment order with the export warehouse, then confirm the warehouse receipt and deliver the goods to the warehouse staff.<h3>3. Export management</h3><h4 class="indent-1">3.1 The process of wholesale or online sales</h4>The warehouse delivery process of Estuary's Smart Warehouse System (SWMS) is a closed process from Order Generation of Sales Teams -&gt; Generating Dispatch Requisitions -&gt; Warehouse staff to collect shipments. order warehouse -&gt; Check goods -&gt; Packing -&gt; Delivery note -&gt; Shipping to customers.Order is the quantity of goods required by the customer, sales staff can check the amount of inventory in stock before creating an order. An order is created in a pending order, and the release order is processed sequentially by the warehouse staff.When warehouse staff scan barcodes and collect products for each order, goods are actually subtracted from the warehouse. Goods before leaving the warehouse will be checked again to ensure there are no errors compared to the order and compared to the delivery note.If the goods are matched, the storekeeper will print a delivery note that includes all goods with barcode, expiry date, quantity and signature of the warehouse staff.<h4 class="indent-1">3.2 Retail warehousing process</h4>Retail merchandise is usually arranged right at the counter. In case there is no counter, the salesperson will have to ask (by ticket or book) the warehouse staff to pick up the goods and deliver them to the salesperson.When the goods are fully stocked, the salesperson will scan the barcode to enter the goods into the voucher (retail invoice). Goods entering the voucher will be deducted from the stock. At the same time, the system also records the delivery note and retail invoice (no orders waiting to be shipped).<h4 class="indent-1">3.3 Internal warehousing process</h4>Similar to the process of exporting wholesale or selling online, but there are some differences to note as follows: Goods that have been released from warehouse A will not appear in warehouse B but will be on the list. goods in transit.When warehouse B receives the goods, takes inventory and enters the warehouse by barcode, if it matches the export note, the new goods will appear in the list of goods in the warehouse of warehouse B. If not, the reconciliation process will be performed. to ensure that the goods in both the export warehouse and the receiving warehouse are synchronized.<h4 class="indent-1">3.4 Deliver goods to suppliers</h4>The supplier release process will begin with an ex-warehousing request, where the goods must be identified by invoice number and receipt number. Warehouse staff will collect goods, scan barcodes to create warehouse orders according to warehouse requirements.In case the right goods cannot be found, the dispatching department will be notified to adjust the request for ex-warehousing. When finding enough goods according to the request form, the warehouse staff will check the number of goods again to ensure that the goods are shipped in the correct type and quantity.Finally, the storekeeper will compare with the warehouse receipt to complete the return and export order, including price and cost.<figure class="image"><img src="https://api.estuary.solutions/estuary-web-mediafile/file/def17323-8cee-407a-8dc5-c287c9c969e7" alt="Xuất hàng dễ dàng với Giải pháp quản lý kho SWMS"><figcaption>Easy shipping with SWMS Warehouse Management Solution</figcaption></figure><h4 class="indent-1">4. Checking process</h4>Inventory is a mandatory process for all warehouses to ensure that goods are not lost; early detection of errors when entering and leaving warehouses and ensuring that the inventory is always correct and sufficient.Typically, the inventory cycle of each warehouse is as follows:<ul><li>Large warehouse: 1 time/month</li><li>Small warehouse: 1 time/week</li><li>Retail warehouse: every day (for handover between shifts)</li></ul>For goods with expiry date management, the inventory should be carried out more often to detect cases of wrong expiry date so that timely adjustments can be made.With the application of barcodes, the inventory of goods has become extremely simple and fast. Periodically, warehouse staff under the supervision of the warehouse keeper will hold a barcode reader (wireless connection type) to re-scan the codes of all items in the warehouse (or use the type of inventory scanner to scan the memory card and then confirm the transaction). system upgrader). Inventory data will be in a separate table and automatically matched by the system with inventory data on the systemIf there is an error between the inventory on the system and the actual goods in the warehouse, the storekeeper will make a report and propose a solution. If the handling plan is approved, the warehouse keeper will perform the operations of adjusting inventory or adjusting inventory to match the data between the actual inventory and the inventory on the software system.<a target="_blank" rel="noopener noreferrer" href="https://estuary.solutions/services/smart-warehouse-management-system">Estuary's &nbsp;smart warehouse management system (SWMS)</a> is tailored to each business model, featuring traceability from raw materials to finished products, helping to reduce costs and optimize processes. operations and improve inventory control.&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://estuary.solutions/contact">Sign up for a free consultation on smart warehouse system here</a>&nbsp;

Manage ISO standard warehouse with Smart Warehouse Solution

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Estuary's smart warehouse management solution (SWMS) is based on an ISO standard warehouse management process associated with barcodes of goods. Accordingly, all goods when received to the warehouse will be attached with barcodes to track throughout from import - storage - inventory and inventory.

Manage ISO standard warehouse with Smart Warehouse Solution

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